How to track online student attendance? 

Attendance is considered to be one of the most crucial activities in an institution that gives a clear picture about the participation of peoples in everyday activities, leaving a direct impact on their performance. 

Therefore tracking online student attendance becomes a mandatory task for an institution. But it’s easier said than it’s done. Traditional attendance tracking practices are prone to errors, proxies & other major issues. 

In this blog we will be discussing a modern way to track online student attendance, how it works & its major benefits.

What is the student attendance management system?

As we discussed, the student attendance management system is a modern way to track, monitor & manage attendance in an institution. 

Student management system is an ecosystem that is especially designed for corporates & educational institutions to address the issues that come in the attendance management process. 

It’s a better alternative to traditional attendance practices as it comes along with numerous major benefits, ensuring proper attendance management of students & staff of an institution. 


This ecosystem involves digital platforms such as softwares or applications to enable students or staff to mark their attendance remotely with attendance machines or other devices. 

These systems are typically supported with a cloud based database providing seamless integration with existing learning management platforms or standalone attendance tracking software.

How does the online student attendance management system work?

Online student management systems follow a systematic approach. It begins with faculty attendance marking to initiate the process. Then, each student can remotely mark their attendance instantly, streamlining the entire process. The attendance data is recorded and fetched simultaneously on the cloud in real-time. 

This data can be retrieved in various report formats such as subject-wise, lecture-wise, teacher-wise, and student-wise as needed.

  • Faculty Attendance:

Faculty attendance is marked to initiate the process.

  • Student Attendance:

Students can remotely mark their attendance instantly.

  • Data Recording:

The attendance data is recorded and fetched simultaneously on the cloud in real-time.

  • Report Generation:

Various reports are generated at the time of need, including subject-wise, lecture-wise, teacher-wise, and student-wise formats.

What is the purpose of the attendance management system?


Online student attendance management systems offer a wide variety of features designed to streamline the attendance tracking process for educational institutions. 

The benefits of online attendance management system are as follows : 

Saved Time : Student attendance management system empowers students to mark attendance remotely with the help of portable attendance machines or devices saving a lot of valuable teaching time which is wasted in the traditional attendance marking practices.

Instant Data Access:  The data which is being captured by the student attendance machine automatically gets stored in real time on closed which can be instantly accessed in subject wise, studentwise, lecture wise, semester wise formats. 

Prompt Action: Online student attendance management system sends automated notifications to stakeholders such as faculty & parents about the status of attendance of those students who are falling short on their respective attendance.

Improved accuracy: By eliminating manual attendance tracking methods, online systems reduce the risk of errors and inaccuracies.

Final Words

Traditional attendance practices are prone to errors & inefficiency, Online student attendance systems offer a wide range of perks for educational institutions to address this issue. The benefits include the saved time, increased efficiency, instant data accessibility, prompt action & many more. 

While students can take the help of such advanced systems to achieve their attendance goals, the faculty also make informed decisions & avoid those repetitive data reconciliation and duplication.