RSHRIS Canteen Management System

CANTEEN

Canteen Management system is basically a software with which one can easily manage the attendance of the employees, consumption of food, provide menus to the consumers and help make the whole experience smoother and efficient. Be it schools, colleges or offices, canteens are a necessity but sometimes managing them could be an issue. However, not anymore, with RSHRIS Canteen Management System one can keep a track for efficiency and could be used for easy maintenance of the canteen as well.

Canteen Management system has had an impact on the traditional method and the various benefits have also been highlighted like with saving time, canteen management system is cost effective too. Sitting at a particular location, one could manage staff located at different locations. The process becomes more transparent for the employer and easier for the consumer. RSHRIS Canteen Management System makes sure that the transactions and payments are swift and secure. Moreover, with additional biometric device the generation of reports related to attendance of the employees and working hours becomes evident.

Another benefit of Canteen Management System is that the consumers could easily pay through pre-paid or post paid cards. The cashless transaction makes the process even more transparent and hence leaves no room for error. In addition, the consumers would not have to worry about carrying cash all the time making it hassle free.

KEY FEATURES OF CANTEEN MANAGEMENT

1) CUSTOMIZED MENU

The employer can create menu for the ease of consumers so that they can effortlessly scroll through the options of delicacies provided. Moreover, with Canteen Management system one can add variety of food items and make alterations as per the requirement. The customized menu could be created for breakfast, lunch and dinner too.

2) BIOMETRIC DEVICE

The Biometric device helps to keep a track of the employees’ attendance and the duration of the work. With just a fingerprint, the attendance is recorded assuredly so that there is no miscalculation or scope for any sort of fault. Canteen management system makes it convenient for the employer.

3) CASHLESS TRANSACTION

The best part of Canteen Management System is that the consumer does not have to fret about carrying cash with them. With the provision of cards, it not only becomes easier for the consumer but more transparent for the employer as well.

4) STATUS AND DATA

The times users consume, the status of the ingredients and the dishes can be seamlessly tracked through Canteen Management System. Moreover, limits on food consumption can also be set to make sure there is no wastage of food. In addition, the complete data could be analyzed over time without any need for manual data entry.

So, with Canteen Management System make the experience of managing canteen and cafeteria hassle free, transparent and smooth.

Sanjive Mehta

Sanjive Mehta is the director at RS Barcoders Pvt. Ltd., a multiple award-winning HRIS & Automated Technology company. He is an IIT Delhi Alumni and Pioneer in providing Biometrics solutions in India.

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Cloud-Based Centralized Attendance Capturing

Field-Force-scaled

From early life, our ATTENDANCE is recorded at every formal or informal gathering – Class Rooms, Assembly, Annual Day, Departments in a College, Offices, Factories, Seminars, Workshops, Trainings, etc. Have you noticed, each time, some finite time is wasted on taking attendance? Not only that, more time is wasted compiling the attendance. And this time spent in taking and compiling attendance is simply a waste of time. Nothing productive comes out of it.

Now imagine the multiple occasions and locations that this activity is performed and the resultant loss of time and efforts of the people involved. Once calculated in monetary terms this runs into lacs of rupees!

Can we save this time and money? Definitely by using technology.

Today we have machines, based on Radio Frequency Identification (RFID), Fingerprint and Face Recognition, which can be deployed to identify the person from and capture the event.

A common misconception is that these machines capture attendance. These machines capture the event only. The data from these machines has to be downloaded into a Computer; the data has to be processed against a set of rules and then the Attendance Report would be generated. Brain behind getting Timely, Accurate and Proper attendance is the processing software and not the event capturing machine.

So, the answer to saving time spent on taking attendance is to have both a good event capturing machine and a good software to process the data.

Today the machines are PUSH TECHNOLOGY based. That means that as soon as the event takes place i.e. attendance is marked, the machine send the data to the PC instantly. The software are powerful enough to capture the incoming data, process it and generate reports on-line i.e. as soon as the person shows his face to the Face Machine his supervisor would be able to see his attendance.

The software are powerful to capture the data from multiple machines at the same time. So in any organization having multiple branches, multiple factories, multiple class rooms, etc. the

data can flow on-line and it would be processed instantly. All branches can see the Attendance Report of their branch in real time and at the same time the Head Office can see the Attendance Reports of all the branches cumulatively.

This Centralized Attendance Tracking System (CATS) can help increase productivity in many ways. For example in a chain retail store if the store does not open on time the business might be lost. With CATS the Head Office can actually monitor opening of all the stores on-line and take action if required. Similar examples could be opening of Path Lab outlets; Monitoring absent class teacher and allocation of substitute teachers, absent workers in a factory can lead to downtime of an assembly line. If absenteeism is known on-line an alternate worker of the similar skill set can be found as replacement in a short time, minimizing the Assembly Downtime.

CATS also monitors the attendance of those employees who have Field Tasks – Their Attendance is captured as soon as they Punch in the Mobile App. Their Geo-Location is also captured along with date and Time.

CATS also takes care of Multiple Shifts, Multiple Units, Multiple Divisions, Multiple Departments, Daily and Monthly attendance, Leaves, Overtime, etc.

Sanjive Mehta

Sanjive Mehta is the director at RS Barcoders Pvt. Ltd., a multiple award-winning HRIS & Automated Technology company. He is an IIT Delhi Alumni and Pioneer in providing Biometrics solutions in India.

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Efficiently Manage Field Force of Organization

Field Force Management Application is an important tool for all organizations. The workforce who do the ‘Out-of-Office Tasks’ on a regular basis. These can be Sales Staff, Delivery Boys, Service Engineers, Day Care Nursing Staff, Drivers, Runners picking or dropping documents and other items, Accounts Staff visiting Clients/ Govt. Offices, Security Guards, Supervisors, etc.. The list is unending. The common difficulty faced by the Team Leads and Management are:

  • Did the Employee actually visit the claimed Location?
  • Was he supposed to visit the site?
  • What time did he reach there and how much time was spent there?
  • Who did he meet and what tasks were completed during the visit?
  • Was a re-appointment taken?
  • Can he be re-routed?
  • Can the Supervisor/Team Lead Schedule the visits of his team?
  • Can the Employee’s Attendance be marked?

With today’s Mobile Technology all the above difficulties can be easily solved.

A Field Force Management Application (Mobile App) can be downloaded from the Play Store in the Field Staff’s Smart Mobile Phone. This Mobile App can be linked-to Cloud Software. On nominal monthly charges, both these can be activated. The Mobile App could perform the following tasks-

  • Mark Attendance: The Employee can mark his START day by pressing an icon in the Mobile app. Similarly he can END day through this App. To ensure accuracy and genuineness of the IN and OUT time, the Location, Date and Time are captured and sent to the Cloud application.
  • Client Visits: The User can select the Client he is to visit and enter the tasks performed. When he submits the records, the Location, Date, Time, next Scheduled visit and Tasks done are sent from his Mobile Phone to the Cloud Server. The Management can view these entries on-line. The genuineness of these records comes from the GPS location capturing.
  • Prevent buddy punching: To ensure that the Mobile Phone is with the correct person you can have a mandatory requirement of clicking a self-image in the Mobile phone every time an entry is made.
  • Secure data: To ensure that the data is not lost, provision can be there to store the data Offline in the phone itself till the time internet connectivity is available. Once the internet is available the data can be synchronized automatically.
  • Low battery consumption: Mobile Apps are available wherein constant usage of the Mobile Phone’s battery is kept to the minimum.
  • Other services provided to the user of the Mobile Application are:
    • View own attendance
    • File leave applications
    • Get reminders of visits
    • View details on visits made to a Client.
    • View the scheduled visits for the day/week/etc.
    • Track distances travelled
  • A Field force Management Application allows you to geo-fence Offices/Client locations/ Government Offices, etc. This helps in highlighting any deviations made in the visits.
  • The Management has the benefit of getting Online Reports based on the data gathered and approvals.
  • It is easy to view the geographic spread of all your Sales/Service Teams on the Google Map.
For detailed information, refer the following: Field Force Management Software Field Force Management

Sanjive Mehta

Sanjive Mehta is the director at RS Barcoders Pvt. Ltd., a multiple award-winning HRIS & Automated Technology company. He is an IIT Delhi Alumni and Pioneer in providing Biometrics solutions in India.

Linkedin